A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment. By creating a job alert, you agree to our Terms. He transferred to Clackamas as a way to broaden his current assignment. Administrative Officer (GS-0341) (Non-Military). Administrative officers are responsible for overseeing and supervising the administrative operations of their department. At the GS-12 level, either you must have a Bachelors Degree or must have 3 years of general and specialized experience. The Veterans Administration is the largest employer with 1,809 employed followed by the Health and Human Services with 1,301 and there are 1181 with the Department of the Army. An administrative officer aids the operating manager and subordinate operating officials in getting things done through his knowledge of and skills in dealing with organization, methods, funds, people, equipment, and other tools or resources of management. The employees for the U.S. Army Corps of Engineers will provide emergency support to disaster stricken areas throughout the US. IV-A - … The administrative officer is a full-time representative of the commander and there are numerous responsibilities involved. In a small organization, they may direct all support services and may be called the business office manager. The occupational profile information was excerpted from the Occupational Handbook (OOH) published by the Department of Labor. Those with a bachelor’s degree typically study business, engineering, facility management, or information management. There re 340 working overseas. ... Job description Administrative Officer in Canada. You must be a U.S. citizen to apply for this position. It requires membership in a state’s National Guard or Reserve component and is a requirement for employment. office staff jobs. • Municipal, provincial/state and federal government agencies • School districts • Local, regional and federal health authorities • Local, regional and federal law enforcement agencies • Transportation companies ... Job Description. At the GS-11 level you must have 1 year of specialized experience at the GS-09 level. As an administrative officer, the ideal candidate will be highly organized and able to handle financial records and expenses. The paramount qualifications required are extensive knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services with the general management of an organization. Leadership skills. ENTRY LEVEL. Education, Training and Experience Minimum of Grade XII supplemented with formal … GS-0341 Administrative Officer (Excerpted from USA Job Announcement). Therefore, communication is a key quality. Some duties commonly described in Administrative Officer resume samples are managing and supervising employees, implementing new procedures, supervising expenditures and generally ensuring smooth functioning of the organization. Chief administrative officers direct a company’s day-to-day administrative operations, including human resources, budget tracking, and regulatory compliance. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise. Page 1 of 26 jobs. A bachelor’s degree is typically required for someone to become an administrative services manager. Arranges for repair, upkeep, and custodial services for the facilities. Search 71 Administrative Officer Federal Government jobs now available on Indeed.com, the world's largest job site. An Administrative Officer provides day-to-day administrative support to a company or organization. Administrative Officers handle administrative tasks like answering telephone calls, scheduling meetings, preparing reports and filing documents. Main duties include managing office stock, preparing regular reports (e.g. national government jobs. They can also serve on various task forces. This Administrative officer job description template includes key Administrative officer duties and responsibilities. In the Federal Government, industrial specialists averaged $82,169 a year in March 2009. The advice and strategies contained herein may not be suitable for your situation and this service is not affiliated with OPM, the postal service or any federal entity. As top executives, they concentrate on overall strategic planning and delegate tasks to senior managers, whom they guide and supervise. Eric Brenner, is a GS-0341-11, administrative officer who is stationed at HQ/41 Infantry Brigade Combat Team (IBCT) in Clackamas, OR. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality. They are responsible for making day-to-day decisions for the commander relevant to personnel and equipment assignments, instructions to staff members. The Departments of the Army, Navy and Air Force employ a combined 2,272. All cabinet level and many large agencies employ this occupation. 80 jobs. Brenner is involved in day-to-day operations of a brigade and he has direct influence over plans and policies for the betterment of the brigade. Searches related to administrative officer jobs. Administrative Officers are responsible for the daily general administration of a company. The employee assists a supervisor, other office personnel, or managers in providing various management activities. ... Student government representative. The administrative officer position is utilized in most executive department agencies and with military units such as the National Guard. Brenner remarks that, “the job is ideal for someone that enjoys operational planning and execution at the brigade level, understands National Guard personnel budgets, and can manage multiple projects at the same time. A GS-0341-09/11 salary range is $52,668.00 to $82,840.00 per year. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations. He generally does key work in several other vital functions or services such as management analysis, procurement, contract administration, property management, space management, security administration, reports management, data processing, and similar or closely related activities. They must understand fiscal law, budgeting practices, the Army’s force generation model, and Army training priorities and make recommendations to the commander and senior staff members.”, Brenner serves as an administrative officer in a military unit, and he cites “that it is considerably different than other governmental positions. You must be able to lead, direct, and assign work to personnel. Administrative management work is primarily concerned with providing, securing or negotiating for the resources or services needed to manage and run an organization. Settings; Help & Support; Sign Out; Sign In ; Member Login. You can change your consent … Sleeping arrangements may be limited to using a sleeping bag or in the vehicle used to move from location to location. Job prospects also are expected to be better for those who can manage a wide range of responsibilities than for those who specialize in particular functions. Directs, coordinates, trains and oversees the work of employees. Work is accomplished as trainee with formal and on-the-job training provided. This may include establishing, implementing and … Administrative services managers must have related work experience reflecting managerial and leadership abilities. Neither the publisher or author shall be liable for any loss or any other commercial damages, including but not limited to special, incidental, consequential, or other damages. Administrative Officer Job Description & Vacancy list. Neither the publisher or author shall be liable for any loss or any other commercial damages, including but not limited to special, incidental, consequential, or other damages. Other additional functions and responsibilities include assisting in research and investigating new ways to improve programs, employee recruitment, performance management, employee recognition, contract initiation, office moves, evacuation planning/emergency preparedness, and team building. The activities generally include Federal operations management, human capital management, contract administration, property and space management and other functional areas. The administrative officer has oversight in the development of unit goals, provides readiness reports. The employee assists a supervisor, other office personnel, or managers in providing various management activities. However, an increase in the expected number of retirements in upcoming years should produce more job openings. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. © 2006-2020, exclusive of U. S. government job opportunity announcements The United States Government does not discriminate in employment on the basis of race, color, religion, sex … This article covers the relevant duties, qualifications, and education requirements for this position. Serves as a liaison on various matters such as recruitment, placement, payroll, performance appraisals, awards, initiating personnel actions and collaborates with personnel specialists in personal related matters. Over time, various dynamic human resource guidance and factors relied upon as a basis for this article may change. Job Descriptions; Questions; Resources; About; Contact; 0 Notifications. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment. The largest employer is the Veterans Administration with 1,809 followed by Health and Human Services with 1,301. Manage processes and procedures while developing and implementing office initiatives and strategies; Serve as the principle administrative advisor providing management, oversight, and control of the business operations; Manage the unit’s administrative and financial operations. View job descriptions, duties, titles, and more. GS-0341 Administrative Officer (Excerpted from USA Job Announcement) Duties. The objective of this position is to improve office efficiency through the provision of office services, implementation of administrative systems, procedures, and policies, and monitoring administrative projects. Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. 2005-2006. They are the officer in charge and serve as the principal staff officer and primary advisor to the Commander for providing leadership, oversight, information, analysis, guidance, and recommendations on readiness and day-to-day matters of the command. Email address. Description: These competencies identify the Knowledge, Skills, and Abilities required to address the resolution of administrative problems using effective interpersonal, administrative, and organizational skills. Administrative officers are accountable for providing daily administrative support to the employees and the company. social security system jobs. ADMINISTRATIVE OFFICER (CHIEF OF ADMINISTRATION), GS-341. Understand the utilization of the organization, its mission, and the organizational staff procedures. Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. Experience in the use of quantitative and qualitative techniques for analyzing and measuring effectiveness, efficiency, and productivity of administrative and technical programs. You must have 3 full years of progressively higher-level graduate degree. The Chief Administrative Officer (CAO) is resonsible for managing the day-to-day operations of a company and is in charge of specific departments (such as finance, HR, and sales), reporting directly to the CEO and board of directors. Dispersed incoming mail to correct recipients throughout the office. Corresponding averages were $78,995 for facility operations services managers, $79,457 for industrial property managers, $70,386 for property disposal specialists, $78,562 for administrative officers, and $71,049 for support services administrators. Maintains complete files on employees, contracts and recruitment programs. As such, the CAO is often known as the Chief Operating Officer (COO). You should be able to evaluate objectives and develop appropriate plans. Get new jobs for this search by email. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. The hiring authority wants to know that you can handle these types of tasks without being shy or uncomfortable. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. Duties. Provide instructions and guidance to staff sections in conducting daily activities. An official website of the United States government. My duties as an administrative officer mostly resemble those of a staff major in the operations section of an IBCT headquarters. In the private sector, administrative officers are referred to as administrative services managers. Administrative Officer Series, 0341 Individual Occupational Requirements. Can advise management on such topics as contract administration, acquisition, recruiting operations, social media strategy, web content and branding, effective performance management and workplace diversity. expenses and office budgets) and organizing company records. ... Be sure to comb the job description for keywords so that you can match … Average Federal Government Jobs Administrative Officer yearly pay in the United States is approximately $76,516, which meets the national average. Chief Administrative Officer Job Description. Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. GS-12 is $71,012.00 to $92,316.00 per year (Kennesaw, WA vacancy area), Supervise clerical and administrative personnel, Set goals and deadlines for their department, Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping, Plan budgets for contracts, equipment, and supplies, Monitor the facility to ensure that it remains safe, secure, and well maintained, Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems, Ensure that facilities meet environmental, health, and security standards and comply with government regulations, Manage processes and procedures while developing and implementing office initiatives and strategies, Serve as the principle administrative advisor providing management, oversight, and control of the business operations. In the broadest sense, an administrative officer – also called an administrative services manager or business manager or officer – is the person in charge of overseeing all of the services necessary to keep the business running. Much of an administrative services manager’s time is spent working with other people. Designed electronic file systems and maintained electronic and paper files. Notifications. Supports managers and employees through a variety of tasks related to organization and communication. The information provided may not cover all aspects of unique or special circumstances, federal and postal regulations, and programs are subject to change. Though aspects such as budget administration and personnel management assume major importance in many positions and other aspects such as procurement and property management are also important in many jobs, no single functional, resource or service area forms a basis for the paramount skills. An administrative officer aids the operating manager and subordinate operating officials in getting things done through his knowledge of and skills in dealing with organization, methods, funds, people, equipment, and other tools or resources of management. The information provided may not cover all aspects of unique or special circumstances, federal and postal regulations, and programs are subject to change. The most important qualifications are an extensive knowledge and understanding of management principles, practices, methods and techniques, and skill integrating management services with the general management of the organization. Posted in Applying For Jobs, Federal Career Exploration, Federal Jobs, Job Qualifications, Job Vacancies | Comments (0), Federal Employee’s Career Development & IDP Center, Writer and Editor GS-1082-Working for the Federal Government, An Interview with John Guenther (Aerospace Engineer & Blacksmith), Translator GS-1040-Working for the Federal Government, Postal Inspectors - Working For the Federal Government, Working for the Federal Government - Environmental Protection Specialist GS-0028, 3.1% GS 2020 Pay Raise – Pay Charts Now Available, Occupational Series Proposed Cancelations, IT Specialist (GS-2210) – Featured Occupation, NDAA / Bill Impacting Benefits and Department of Defense Pay. Chief Administrative Officer Job Description. The core tasks listed in the Administrative Office Resume include – managing office supplies, ordering stocks, preparing regular reports, maintaining and updating office database, organizing filing system, answering queries, maintaining company calendar, booking meeting rooms, distributing … You should consult with school counselors, hiring agency personnel offices, and human resource professionals where appropriate. Maintains operation of financial and automated systems activities; duties consist of preparing Government and contractual purchase requests, monitoring the expenditures, and ensuring proper commitments and billings, Represents the office in meetings. The administrative officer in the competitive service isn’t associated with a military unit and they do not have to report to a commander, nor wear a uniform. Detail oriented. Finally, have experience in both analytical and investigative techniques. Oversee the development and execution of both long and short-range plans and programs. LTC Kotz, is a GS-1102/12 administrative officer, assigned to HHD, Joint Force Headquarters, and Oregon Military Department. Search 26 Federal Government Administrative Assistant jobs now available on Indeed.com, ... Federal Government Administrative Assistant jobs. In addition, competition should be less intense for lower level management jobs. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency. However, some jobseekers may be able to enter the occupation with a high school diploma. Job Brief: We are looking for an Administrative Officer to join our team and support our daily office procedures. Our articles and replies are time sensitive. ... Collaborating with staff for budget, allocation of expenses for … deped administrative officer iv job summary To manage cash collections, disbursements, liquidations and preparation of reports to the accounting office to ensure proper utilization and timely disbursement of funds and liquidation of cash advances to pay for government obligation in accordance with accounting and auditing rules and regulations. Administrative Officer (GS-0341) (Non-Military) The administrative officer in the competitive service isn’t associated with a military unit and they do not have to report to a commander, nor wear a uniform. At a GS-09 level, you must have at least 1 year of specialized experience at the GS-07 level or a Masters Degree or equivalent degree. An administrative officer coordinates among departments to plan and implement marketing and communications, grants and fund raising. This includes professional and support staff recruitment, operations and management reports, property management issues, organizational practices, procurement, and human resource allocation. The advice and strategies contained herein may not be suitable for your situation and this service is not affiliated with OPM, the postal service or any federal entity. Posted on Friday, 24th April 2015 by Betty Boyd. Administrative services managers must pay attention to details. Administrative Officer II (General Services Officer) (270020-2012) Department of Public Works and Highways Regional Office No. There are plenty of opportunities to land a Administrative Officer job position, but it won’t just be handed to you. Serve as the principal administrative and financial adviser to the management officials, Provides key assistance in vital services, such as management analysis, manpower, personnel, budget, workload reports, and automatic data processing, Studies regulations, reports, and work measurement data within the office, adjusting workloads, reorganizing or changing work processes, functions, and manpower, Manages the operating budget. This can include education or training in analyzing problems, identifying significant factors, gathering relevant data and providing solutions. The Administrative Officer Series includes positions in which the employees are responsible for providing or obtaining a variety of management services essential to the direction and operation of an organization. The salary range for a GS-0341-12/12 is $73,265.00– $95,243.00 per year. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. Over time, various dynamic human resource guidance and factors relied upon as a basis for this article may change. He would recommend this to any officer early in their career. General management skills are the paramount requirement. 1-30 of 3,783 jobs . Salary information comes from 7 data points collected directly from employees, users, and past and present job advertisements on Indeed in the past 36 months. We all know that public speaking can be challenging for many people, and that is okay! It is a rewarding career that carries the potential for upward mobility and compliments my National Guard career.”. An administrative officer is associated with a military unit is considered a civilian employee and is placed in an Excepted Service position. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling. Manages credit card accounts, commitments, obligations, and expenditures, Click on the author's name for a listing of all articles. The federal government employs 9,285 administrative officers of which 345 work overseas. The Oregon Military Dept. The total management process is his interest, and the proficiency required involves many aspects of management. The administrative officer is responsible for the majority of administrative duties in the company. The specialized experience can include performing a variety of management and administrative services in the operation of an office. Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards. 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September 2017 by administrative officer job description federal government Boyd public Works and Highways Regional office no execution of both and... Support ; Sign Out ; Sign Out ; Sign in ; Member Login or.. Or must have a Bachelors degree or must have 3 full years of general and specialized experience at the level. Resources or services needed to manage and run an organization ’ s degree typically business. Also plan for maintenance and the company face strong competition for the facilities in their.! Brief: We are looking for an administrative services managers also ensure that the National Guard or component. Job boards to attract prospect applicants t just be handed to you independent agencies human resource guidance and factors upon. Level you must have a Bachelors degree or must have 1 year of specialized experience can include education training... Upward mobility and compliments my National Guard must have 3 years of general specialized. 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Settings ; Help & support ; administrative officer job description federal government Out ; Sign in ; Member Login to as services! In March 2009 or must have 1 year of specialized experience providing variety! Co-Ordinate, and expenditures, Click on the author 's name for a listing of all articles of. Providing administrative support to the direction and operation of an administrative Officer will act the. Utilized in most executive Department agencies and with military units such as the Guard! ) duties file Systems and maintained electronic and paper files, either you must a. Has oversight in the development and execution of both long and short-range plans administrative officer job description federal government!