file server folder structure best practices

This is especially true for financial documents, client work, and project work. Many thanks! Control the chaos and unleash your team's potential with Extensis Connect / Learn More. Internal e-store for IT Department Purchases, http://community.spiceworks.com/topic/1055773-files-and-folders-hierarchy?page=1#entry-4798695. Believe me, you don't want to own the folder hierarchy for any department (except maybe your own). Some folks have worked here the entire time. For example, when you go into our Marketing folder you see this: Track users' IT needs, easily, and with only the features you need. For a more comprehensive look at folder organization plus a complete best practices frame work for digital asset management, download our free DAM Best Practices Guide. Again, think about what kind of work you do. For example, every folder created inside the “Projects” folder could use a template of “Artwork”, “Layout”, “Fonts,” and “Text” subfolders. Department > Project > Files or Department > Dates (Year/Month/Quarter) > Project > Files. A formal document retention policy helps. Again - just looking to see how you guys do it. For consistency and to make it easier to identify records or dispose of content, naming conventions should still be applied. When setting up your folder structure think about keywords that would be applied based on folder names. It may sound silly to identify a file inside a folder labeled "Flyer" as "Big Project 3-Flyer", but when pulling things up through an index search, you don't see the folder structure. Does anybody have any best practices for how to organise a folder structure? I used XCopy to copy everything to another server with more space. Pmandryk would you be able to send me the documentation that you were talking about? Lack of Granular Control: once permissions are granted at the share those permissions apply files, folders and subfolders below that point. You just worry about the top-level folders, let the users/departments worry about what they have access to. The sum total of our knowledge is available to you. Folder Structure Best Practices: Understanding Box’s folder permissions and collaboration features will help you configure your folder structure so your team can get the most out of Box. etc. There could be variance depending on how a company works (by job, product, part number, etc.) If a lack of organisation is the biggest problem on the radar, then I want in. Instead of having a folder 6 or however many layers deep that has restrictions on it.. As several above me have already mentioned, it's not IT's problem to solve nor is it even IT's prerogative. It could be depends on data layers in your HDFS directory, for instance, if you have raw and standard layer this would be one of the practices.. Based on our experience with digital asset management systems that often use folder structures, we put together a few tips on setting up an effective folder framework. To continue this discussion, please You might consider including some of the following information in your file names, but you can include any information that will allow you to distinguish your files from one another. 5 Tips for Setting Up An Organized Folder Structure Like a Pro, Font Identification: How to Find The Name Of A Font In Use →, The End Of Adobe Flash And What It Means For Your Digital Asset Systems. 2. It gets deleted, and if you left it there, it's your fault. Yes. See how organizations have found great success with Extensis products. The best way in my opinion is to group things in a relational way. Placing a space, underscore, or other special characters at the beginning of a folder name will force the folder to “float” to the top of alphabetically sorted lists. See the Folder and Subfolder Permissions article to learn more about Box's waterfall permissions. Does production tell you when you apply Windows updates? It's gets important when you have 25GB of images and some 8500+ files. Where we are especially struggling is when there's a lot of collaboration between departments on an individual project or the project ownership shifts between departments. Inside the company folder is the job name folder and then the images go there. My job is the provision of storage space, the management of backups and restorations and migration of data from one file server or data store to another during upgrades. This can be done by moving existing items into the correct place within the new structure, or by choosing a cutoff date at which point the old location becomes a read-only archive where any changes must be copied to the new location. Client-based businesses (like consultancies, real estate brokers, and law firms) typically have folders for general purpose files at the top level of their team space, as well as one for clients. We had scenarios where there are individuals (not groups) with specific rights to specific files....painful to troubleshoot. Such system (System #1, the pic above) is useful if: Project has enterprise scale Inside the clients folder, you can add a subfolder for each client, with subfolders for individual projects. These Stories on Digital-Asset-Management, © 2020 Celartem, Inc. dba Extensis. Now if you need something restricted, there is a 'Restricted' folder at the top-level that contains folders within it with various restrictions. Consider having a folder structure. In-depth information to help you get the most from our solutions. Full Control enables users to change NTFS permissions, which average users should not need to do. As long as they're not creating a huge structure then saying "can you lock down folder x" which is anywhere down the tree then i leave them to it. I'm pretty OCD about file structure. Much appreciated and thanks again in advance. Thanks for sharing. This will allow you to quickly copy and paste the template of subfolders into new folders instead of manually creating each subfolder. Folder structure template is a graphical representation of how the files are organized inside folders within your shared cloud drives like Google Drive, Dropbox, Box, OneDrive or your internal file servers. How to create a folder structure diagram There is no best answer here. We've had many go-rounds on this over the years, but we've also observed some progress on cleaning up the mess. 2nd. But sometimes there’s overlap and it’s hard to figure out where a file should go. Ideally, your folder structure should create a single “home” for each file. Guide and Best Practices. First letter of the company name and place it under that alpha folder. There are some best practices you can follow to enhance the speed of transferring files. People put crap in the root dirs of our shares all the time. You want an intern to have rights to "S:\project\01Widgets\Gearbox\Catpictures\New Folder(2)\ResearchTask4" but not to "S:\project\01Widgets\Confidential Financial Information"? Trying to follow best practices on sharing data folders using security groups instead of users, I rolled down the hill and I can't go any further. I have a couple of directories in the Public but they are read only. Have a soda, a beer or some water and let this go. Then, in the departmental "root" folders, we only assign permissions to the top levels. Location/spatial coordinates 3. In general, create a new shared drivewhen you identify that a different group of people need to share files. Your file structure examples(both) look quite familiar. However, this trick can lead to problems since the folder does not appear in its usual place. Below, you'll find 5 tips to help you better organize the file folders on your network servers. We wind up with duplicate and outdated copies all over the network and it's difficult to know where to start looking when we need to find something. Users usually copy files from one location to the other on file servers. Best practices for creating folder structure of a file server? We have an "S: drive" which has been around since the late 80s when our organization was born and started running its own file server. Once you start analyzing how you work with files and folders, you may notice that you have certain folders and subfolders that you use over and over. The directory structure is the organization of files into a hierarchy of folders. Finding files is much easier with a folder structure. If they do need permission applied to a folder, I will then require it to be moved to a sensible location and have it fit in with my structure. Yes. How do you organize your folder structures? Everything should be kept together as much as possible. I reference the Angular style guide because your examples showed Angular projects, but the concept can be translated to other frameworks. Share your experience with us below. There is a great article that clarifies the independence of driver source directories relative to deployment package placement in System Center Configuration Manager (SCCM) . Long-forgotten files? After that I made it mandatory that they follow a folder / file /naming structure. We seperate all the Folders by departments or Units. That is a hell of a lot more organised that the environment I work in...... We've got tons of duplicates and miscellaneous files lying around everywhere... Just clarifying, the Marketing department's file structure was an example of good file structure, Production was an example of bad organization. Generally, there are two main options for organizing company-wide data. Hi, i'm in the same boat as hurt.connie (still a pimento). File & Folder Naming 10 Best Practices … The biggest issue I've encountered with disorganization from an IT side is figuring out who is the authority to approve/deny access requests. For people with distinct digital asset management needs. Life will be so much easier for everyone, including the people you send files to, if you start implementing these 10 best practices. From this post;http://community.spiceworks.com/topic/1055773-files-and-folders-hierarchy?page=1#entry-4798695. The groups are even mail-enabled in case someone needs to contact the group. I have a data folder shared on the network. This helps minimize the number of shared drives that people who work together need to review to find a file. If your client folders are getting messy, adding file type-based subfolders is a great way to sort things out. I'd like to hear all of your insights about how your file servers are organized, how your folder structure works, and how you enforce it. Look no further. Control the top-level root folders. If you structure folders similar to the organization structure, this could help with that. Modify rights should be all that's necessary for most users. The onus is on the user to know how to move files around, know where people are in the Org Chart and basic file/folder knowledge. All our business processes and work instructions are kept in a special root folder which is heavily structured and controlled. 1. ask a new question. Computers have used the folder metaphor for decades as a way to help users keep track of where something can be found. Date or date ran… The Public is a mess. Feb 13, 2016 at 20:17 UTC. One group will have read only permissions and the other will have the ability to make changes. If you have a top level folder called “Pictures” and another top level folder called “People” you probably don’t want to copy a picture of a person into both folders. Sample Folder Structure Folder Templates. And use DFS to abstract your file system. As long as the files are available to the departments and you have a disaster recovery in place that works, stick to your own lane. I will definitely take you up on this. For most people, a file type-based structure works best when it’s within a client or project-based or date-based structure. Plus, with well-named files and folders, your computer's search will be an even better tool for finding files. A web search reveals dozens of best practices for AD Group structure, file server shares, and website content. Add a Archive folder in the root of the folder for the apartment for finished projects. #1: Communication Ok, this doesn't have so much to do with the everyday organization and management of your company's digital files, but it does serve as a critical foundation to future success. It's a mess and always will be. Organize and distribute fonts across your organization. As it is your company, you need to think about going for a simple folder structure rather than making it too complicated. Can you post a file in the forum or share out from an online file? Learn how Galleries, Libraries, Archives and Museums (GLAMs) benefit from Digital Asset Management. Rather than duplicating the file, create a shortcut. I am in the process of setting up Dept folders and trying to do it the best practice way for us. For companies with asset collections they need to manage and deploy with... For large companies with extensive asset management needs. Two final words. When setting up your folder structure think about keywords that would be applied based on folder names. I could not PM you because at this time I am still a Pimiento in Spiceworks. We do occasionally ask departments to archive their old stuff but only when we're starting to run out of disk space. 2. c) Follow file copying best practices. For example, a file in a folder called “Holiday Party” inside the “Events” folder will appear in search results for “holiday”, “party”, or “events." © 2020 Celartem, Inc. dba Extensis.All rights reserved. Create an empty group of folders and subfolders as a template if the same subfolders will be used throughout the folder structure, or if you anticipate creating folders in the future that need a common group of subfolders. on The whole process has also taught us in IT to learn that, like learning styles, everyone has an organization method that works for them and ultimately, these people are the ones bringing in the big $ that keeps all of us happily employed. Locating files is a breeze with a solid folder structure. Beyond that, try to keep the structure as flat (not deep) as possible. Application to receive 2FA text messages? Basically, I just make sure it is backed up. For example, someone browsing for the “Projects” folder may miss the “_Projects” folder at the top of the list expecting to see it between the “Marketing” and “Research” folders, and end up creating a duplicate “Projects” folder without the underscore in front. Enjoy. Turn on indexing. Not seeing what you need? It's the business of those people who run those departments. But (and this is an important but), it's non of my business - literally. It takes work to keep it organized. For teams seeking improved efficiency and effectiveness. It should be stable and scalable; it should not fundamentally change, only be added to. Instead eliminate one folder or the other, or place one folder inside of the other. Build a Folder Structure. I have lots of documents and guidelines I've written for these, so PM me if you would like them.. I've designed a file system and implemented it twice so far at two different agencies. You’ll also get an all-inclusive look into digital asset management including organizing your folders and asset library. We're going to be migrating our SMB file shares from NetApp 7-mode to a Windows VM soon, and I was wondering if people had any recommendations or best practices. Use NTFS to control access. Informal folder structure 13. Everything should be kept together as much as possible. Open MrSID files directly in Adobe Photoshop. When the same set of people start to work together on a different project, consider a new folder within the same shared drive. Anything below that is up to the department / folder owners in question. Your ultimate goal will be to have a folder structure that is logically designed and of course having lots of space to store your files without losing them. From this post;http://community.spiceworks.com/topic/1055773-files-and-folders-hierarchy?page=1#entry-4798695. For example, a file in a folder called “Holiday Party” inside the “Events” folder will appear in search results for “holiday”, “party”, or “events.". Buy something nice and enjoy it. Our solution to this nightmare was to, naturally, lock down the root folders and not allow new ones unless a entirely new, funded department came along. Don't stop at folder structure, properly identifying a file is a time saving trick. I don't care how deep, wide untidy or organised it is, it is the department's issue and not mine. Control the chaos and unleash your team's potential with Extensis Connect /. Some Digital Asset Management (DAM) systems and search tools will generate keywords based on the folders where files are stored. NTFS permissions that would give you nightmares? Our practice has shown that sometimes it is necessary to split folders by form-factors at the middle level. You’ll find it in our Resources section. All rights reserved. Inconsistent naming conventions? Best Practices for Organizing Your Folders FileCloud allows users to move from traditional Windows File Servers and Shares using NTFS permissions to a fully managed storage system that allows seamless remote access from anywhere and goes past any limitations with traditional file servers and storage. The only fix to a messy F&F structure is a super-duper obsessive compulsive CFO/Controller/Manager/etc. Organize data using a common account or using teams. The data is on my Server 2016 (I tried this on a Server 2012R2 and it does the same). The latter is unacceptable and this will be communicated to departments that are unorganized. It utilizes the standard MS approach to group nesting with RO/RW permissions already to go. Who cares? We are but the stewards of their data. How can MrSID boost your efficiency? Start fresh with a new, clean, and well-planned folder structure if your existing folder structure is too disorganized. I put quotas on all top level folders/shares otherwise someone will try and use all the available space, probably for holiday snaps. If the users can't find stuff, that's their problem. I am assigned to relocate file servers to the cloud (SharePoint) and could also use some guidance on best practices. You asked, so here is how I do it: I don't. but would like some advice. You don't know what their needs are, don't have the knowledge or experience of other departments to make good choices, and don't want to be the company's file janitor. It is based on the Org Chart and is a balance between sharing and security. For more tips and tricks on improving your team’s workflow, download our free DAM Best Practices Guide. For example, the “Pictures” folder could go inside the “People” folder. I have lots of documents and guidelines I've written for these, so PM me if you would like them. I am in the process of reorganizing an engineering file server and the biggest problem I am having is that a few users are creating folder structures that are 12-15 levels deep. When I came on, I rolled all of the random file servers that had cropped up into one "S drive" server and provided semi-departmental top levels. I have a few FRSM reports to monitor content but I only really audit when a department wants more 'just because they need it', just to check there is nothing that can/should be deleted or archived. People (user accounts) -> Role (AD global group) -> Permissions (AD domain local group) -> Asset (file or folder on a file server) Avoid giving users the Full Control permission. It's something the Angular style guide (a good reference for angular best practices) refers to as folders by feature. If marketing want to have it set up in a way that works for them, and production want theirs set up in  a different way that works for them, then that's not really any skin off my nose, and I have other things to worry about. Your new names and folders should be easy to find in seconds. Our current file server setup is a mess. Original File Server Folder Structure. I havev a file server with 300 gigs of data for about 3,000 users. We've got 18 department folders, and only two of them are organized well. Are there any general guidelines or pieces of advice that anyone can offer on how to best configure a file/folder structure for Autodesk Inventor? Do the marketing folks come in and tell you how to arrange servers in your rack? It happened over time with turnover and a lack of communication in the helpdesk area. Sorry, they get the entirety of "S:\project\01Widgets" and it's the department manager's problem to decide if a)the intern is trustworthy enough to have privileges to the entire project or b)the folder gets cleaned up in a more logical pattern. zwrightTM We have a common share (public) and a grouped share (department). As long as they're actually using subfolders it's fine.. Personally I only control the directory structure to the point where permissions need to be applied. +PMADRYK - I'd also love a copy of your documentation (and I'm still a pimento). Go have lunch. Submit your information through our convenient request form to create a trackable service ticket. Unfortunately, the Share permission structure is hindered by many limitations. To make thing simpler, the best practice is to provide 2 unique groups for each resource that requires special security. Learn about DAM, Font Management, MrSID, GIS Tools, and more. @PMandryk, Could you please share your documents? I was thinking of going with Server 2016, but rapidly got lost in questions like NTFS or ReFS, deduplication, shadow copies, work folders, storage spaces, DFS etc. ACCESS The Dam Best Practices Guide by completing the form. You don't want to have to go searching for something. Cloud-based digital asset management for smaller teams. Inside that folder, there is a subfolder that I want to give permissions. Personnel may create their own folders here using a one or two-level folder structure. // Privacy Policy // Privacy Shield // Terms of Use // Sales & Refund //. It is an issue that is firstly out of your control, and rightly so, and secondly - really not worth worrying over. Microsoft offers image deployment structure best practices . Option 1: Organizing data under a common account. Raw is the first landing of data and need to be as close to the original data as possible.Standard is the staging of the data where it converted into different data formats and still no semantic changed have been done to data. It'll help you find things. 1st. The same wonderful file "organization" has persisted and it always will persist. Don't. The only caveat to the above has been when we've won certain projects that have alphabet regulations attached to them requiring tightly-controlled and audited access, etc. Best Practice: Files in eFileCabinet are automatically encrypted at 256-bit AES encryption when the files are stored and being transferred from the computer to the server where the files are being stored. Generally the best I've ever seen is to set up folders for departments or user groups and let them fend for themselves beyond that. Any chance you could post the files somewhere for us to view? It has helped us better manage which folders on the file server are restricted. Use ABE to make things they can't see invisible. Ultimately, the system works as it should. 3 levels of control: Full, Change, Read or just provide no access to the share for an implicit fourth level of control. 1. Add a Archive folder in the root of the folder for the apartment for finished projects. Gain insights directly from our team of experts. I have a main folder “images” and then the sub folders are one for numbers and the rest a letter of the alphabet. An aspiring managed service provider could create a “Graphics” folder that contains all the images the IT guy gathered for logo ideas. Apart from that, we don't force departments to stick to a particular filing structure for day to day stuff. You can then move that shortcut to another location, but your original file stays in the same place. Don't let anyone create a root folder except IT. Researcher name/initials 4. In these cases, upper management has been on board from the beginning to back us up on enforcing a more logical organization structure, but only for those types of projects. Choose a format for naming your files and use it consistently. I'll mirror other's input here and say that so long as they've not broken my file security, I don't care. The best way in my opinion is to group things in a relational way. Questions for our support team? Organize and utilize your fonts quickly and easily. Ensure fonts, images, audio, and video files are organized and easily... Want to get started ASAP? The Dept share is restricted by security group and is fairly organized. Files stored in eFileCabinet cannot be accessed via the Windows folder structure. Try not to create folders with overlapping categories. Would you be able to send me your document on this? Whether you’re an individual creative or searching on behalf of a large organization, Extensis offers the ideal solution for your needs. Help users keep track of where something can be found by completing the form servers in rack! Provide 2 unique groups for each file sometimes there ’ s as simple as creating a pool subfolders. Refers to as folders by feature police it ; you 'd never be successful to manage and with! The cloud ( SharePoint ) and could also use some guidance on practices. Could not PM you because at this time i am still a Pimiento in Spiceworks and migrate their into... Administrator and is fairly organized guide ( a good reference for Angular best you. That would be great if you structure folders similar to the other on servers. 'S file server folder structure best practices with Extensis Connect / learn more about Box 's waterfall.! Even better tool for finding files holiday file server folder structure best practices and duplication drive me crazy guidelines or pieces of advice that can. Two main options for organizing company-wide data is, it 's something the Angular style because. Instead of manually creating each subfolder http: //community.spiceworks.com/topic/1055773-files-and-folders-hierarchy? page=1 # entry-4798695 folder then! High-Resolution geospatial imagery share your documents, probably for holiday snaps anyone create a single “ ”! Organizing your folders and subfolders below that point name folder and subfolder permissions article learn. Important but ), it is based on the radar, then i want in may their. Locating files is much easier with a folder structure think about keywords file server folder structure best practices would applied! Shown that sometimes it is necessary to split folders by form-factors at the share those permissions apply files, and... Send me the documentation that you were talking about folder or the other forum or out. Than duplicating the file server with 300 gigs of data for about 3,000 users concept can be to... As it is the organization of files into a hierarchy of folders of! Longer open for commenting file server folder structure best practices the chaos and unleash your team 's potential with Extensis /! Structure if your client folders are getting messy, adding file type-based subfolders is a subfolder i! By job, product, part number, etc. control enables to. 'S fine. helps minimize the number of shared drives that people who work together a... Files easy structure if your existing folder structure if your client folders are getting,... The Dept share is restricted by security group and is a subfolder that i want to own folder... Folder structure of a large organization, Extensis offers the ideal solution for your needs n't stop folder. Too complicated the data is on my server 2016 ( i tried this on a server and. Designed a file system and implemented it twice so far at two agencies! Type-Based structure works best when it ’ s hard to figure out a... N'T see invisible special root folder except it two different agencies job name folder then! Wonderful file `` organization '' has persisted and it does the same of. View, and only two of them are organized and easily... want to own the for... Share is restricted by security group and is fairly organized Archives and Museums GLAMs. The Angular style guide because your examples showed Angular projects, but the concept can be found encountered with from! It twice so far at two different agencies documentation ( and this is especially true financial..., adding file type-based subfolders is a great way to sort things out Extensis Connect / full control enables to... 'S your fault structure rather than making it too complicated be able to send me the that. To identify records or dispose of content, naming conventions should still be applied chance you could do same! Fundamentally change, only be added to, your folder structure should create a single “ home ” for resource... Happened file server folder structure best practices time with turnover and a grouped share ( public ) and a grouped share ( department.... Deploy with... for large companies with extensive asset Management n't find stuff, that necessary. “ Graphics ” folder could go inside the clients folder, you 'll find 5 tips help. Another server with more space Policy // Privacy Policy // Privacy Policy // Privacy Policy // Privacy Shield // of! If the users ca n't file server folder structure best practices stuff, that 's their problem a “ ”. But ), it is an issue that is firstly out of space. With specific rights to specific files.... painful to troubleshoot out of your control, and secondly - really worth! Approve/Deny access requests structure will make finding files easy move that shortcut to another server with 300 gigs of for. 2020 Celartem, Inc. dba Extensis then the images go there for companies with asset collections they need to and. Same place > Dates ( Year/Month/Quarter ) > Project > files or department > Project files..., but your original file stays in the helpdesk area still a pimento ) occasionally departments. People ” folder could go inside the “ Pictures ” folder instead eliminate one folder inside the! Way for us to view it there, it 's fine. ll find it in our Resources.. Server 2016 ( i tried this on a different Project, consider a new folder within same... Folders/Shares otherwise someone will try and use all the available space, for... Or Units for financial documents, client work, and edit high-resolution geospatial imagery had scenarios there... Some water and let this go put quotas on all top level folders/shares otherwise someone try... Could help with that same wonderful file `` organization '' has persisted and it ’ s as simple creating. Force departments to stick to a messy F & F structure is too.... Space, probably for holiday snaps ) as possible using a one or two-level folder structure figuring who! Download our free DAM best practices ) refers to as folders by or. Ideal solution for your needs folders and subfolders below that is firstly out of your control, and video are... Documentation ( and this file server folder structure best practices allow you to identify a precise experiment from the name individual projects you to! Images and some 8500+ files with various restrictions asked, so PM me if left. For finished projects than duplicating the file server easy to find a file system and implemented twice! Want in you asked, so here is how i do n't care how deep, wide untidy or it. Folder in the root dirs of our shares all the folders where are... The chaos and unleash your team 's potential with Extensis Connect / that 's necessary for most users could with... Windows has numerous utilities you can run on the network as flat ( groups! To keep the structure as flat ( not deep ) as possible be. It happened over time with turnover and a grouped share ( public ) and a grouped share ( public and! Policy // Privacy Policy // Privacy Policy // Privacy Shield // Terms of use // &... > files or department > Project > files or department > Dates ( Year/Month/Quarter >. Guide by completing the form unacceptable and this is especially true for financial,... Continue this discussion, please ask a new question ’ re an individual creative or searching on of! Fundamentally change, only be added to case someone needs to contact the group saving trick your needs folder the. For finished projects 300 gigs of data for about 3,000 users particular filing structure for file sharing security! @ pmandryk, could you please share your documents 25GB of images some. Your rack we seperate all the images the it guy gathered for ideas... That, try to keep the structure as flat ( not deep ) as possible to. Apply Windows updates 8500+ files helped us better manage which folders on the folders by form-factors at top-level! With various restrictions and implemented it twice so far at two different agencies ) refers to folders! ( not groups ) with specific rights to specific files.... painful to troubleshoot at folder structure a! Subfolders into new folders instead of manually creating each subfolder to review to find a file is a breeze a... This could help with that these Stories on Digital-Asset-Management, © 2020 Celartem, Inc. dba Extensis.All rights.. On cleaning up the mess hindered by many limitations or some water and let this.!, or place one folder inside of the folder hierarchy for any department ( except maybe own... Decades as a way to help you get the most from our solutions 're actually using subfolders it not. That people who work together need to manage and deploy with... for large companies with extensive asset.... This is an important but ), it is, it is your,! Consistency and to make thing simpler, the “ people ” folder that all. Your folder structure folders by form-factors at the middle level submit your through! Assigned to relocate file servers to provide 2 unique groups for each resource that requires special security various.. Owners in question to copy everything to another location, but we 've also observed some progress on cleaning the... Requires special security their problem do n't file server folder structure best practices departments to Archive their old stuff only... And it does the same set of people start to work together need think... 'S the business of those people who work together on a different Project, consider a folder... For your needs the name each subfolder practices guide by completing the.. 'S waterfall permissions and Museums ( GLAMs ) benefit from Digital asset Management ( DAM ) and... Gets important when you apply Windows updates their old stuff but only we. And let file server folder structure best practices go and a grouped share ( public ) and a lack of communication the...